Responsibility Matrix, Agenda Design, and Parking Lot Management

Borrowing an idea from one of our favorite blogsters, Martin Webster, Esq., and coupling it with our original material and American spelling, we offer you a reminder about three popular posts from our 2011 series.

  1. Transform Your Responsibility Matrix into a GANTT Chart — Frequently we don’t get much actual “work” done in a business meeting, rather we learn, decide, and agree on activities that need to be completed after the meeting. There is no better instruction set anywhere on HOW TO facilitate consensual understanding about roles and responsibilities than this tool that we built from the sweat and tears of experience.
  2. How to Design an Agenda — Twelve simple steps are provided to help you design an agenda beginning with the meeting purpose and ending with refinement of the agenda based on input you  should receive in advance from your executive sponsor, project team, and meeting participants.
  3. How to Manage the Parking Lot and Wrap-up Meetings — Again we find that many readers are seeking better ways to convert meeting discussion into action. The result from many productive meetings can be summed up with four words: “WHO DOES WHAT & WHEN.
  4. As a bonus, the Project Manager Hut asking us to contribute our content on “How to Build Stakeholder Analysis.” After all, it’s all about ‘satis-delighting’ our stakeholders.

Let us know what you think by commenting below. For additional methodology and team-based meeting support for your change initiative, refer to “Change or Die, a Business Process Improvement Manual” for much of the support you might need.

Become Part of the Solution, Improve Your Facilitation Skills

The FAST curriculum on Professional Facilitation Skills details the responsibilities and dynamics mentioned above. Remember, nobody is smarter than everybody, so consult your FAST Facilitator Reference Manual or attend a FAST professional facilitative leadership training workshop offered around the world (see MG Rush for a current schedule — an excellent way to earn 40 PDUs from PMI, CDUs from IIBA, or CEUs).

Do not forget to order Change or Die if you’re working on a business process improvement project. It provides detailed workshop agendas and detailed tools to make your role easier and your team’s performance a lot more effective—daring you to embrace the will, wisdom, and activities that amplify a facilitative leader.

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About Facilitation Instructor
President of Morgan Madison & Company, through professional and academic endeavors, Terrence has focused on improving group decision-making quality. His experience has proven that: 1. Evidence-based information assures higher quality decisions. 2. Properly managed conflict, provides groups with more “options” to consider —
 and groups with more options have been proven to make higher quality decisions. With a Baccalaureate in Science from Northwestern University (Evanston, IL) and a MBA from NWU’s Kellogg School of Management, Metz’s core competency has focused on rhetoric: the process of adjusting ideas to people and people to ideas. He is a founding principal partner and president at MG RUSH and a certified Six Sigma Green Belt® from Motorola University. CRC Press, part of Taylor and Francis, publishers since 1798, published his recent book, “Change or Die: Business Process Improvement Manual”. Terrence introduced the concept of holism to the field of structured facilitation as a method for keeping discussions on target and aligning deliverables within and throughout an enterprise. As a public speaker and instructor, he strives to reduce ‘noise’ and ‘distractions’ so that groups and teams can be more successful. Terrence is passionate about using and teaching the FAST Facilitation technique so that people and teams make more informed decisions. He made the FAST technique more robust by adding and enhancing decision-making tools such as PowerBalls and the FAST quantitative SWOT technique that is used worldwide by Fortune 1000 companies. Since 1999, Terrence has taught over three hundred classes.

13 Responses to Responsibility Matrix, Agenda Design, and Parking Lot Management

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  8. Pingback: Transform Your Responsibility Matrix Into a GANTT Chart « Facilitative Leadership & Facilitator Training

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  13. Pingback: How to Get Promising Meetings to Fail « Facilitative Leadership & Facilitator Training

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