Responsibility Matrix, Agenda Design, and Parking Lot Management
January 5, 2012 13 Comments
Borrowing an idea from one of our favorite blogsters, Martin Webster, Esq., and coupling it with our original material and American spelling, we offer you a reminder about three popular posts from our 2011 series.
- Transform Your Responsibility Matrix into a GANTT Chart — Frequently we don’t get much actual “work” done in a business meeting, rather we learn, decide, and agree on activities that need to be completed after the meeting. There is no better instruction set anywhere on HOW TO facilitate consensual understanding about roles and responsibilities than this tool that we built from the sweat and tears of experience.
- How to Design an Agenda — Twelve simple steps are provided to help you design an agenda beginning with the meeting purpose and ending with refinement of the agenda based on input you should receive in advance from your executive sponsor, project team, and meeting participants.
- How to Manage the Parking Lot and Wrap-up Meetings — Again we find that many readers are seeking better ways to convert meeting discussion into action. The result from many productive meetings can be summed up with four words: “WHO DOES WHAT & WHEN.“
- As a bonus, the Project Manager Hut asking us to contribute our content on “How to Build Stakeholder Analysis.” After all, it’s all about ‘satis-delighting’ our stakeholders.
Let us know what you think by commenting below. For additional methodology and team-based meeting support for your change initiative, refer to “Change or Die, a Business Process Improvement Manual” for much of the support you might need.
Become Part of the Solution, Improve Your Facilitation Skills
The FAST curriculum on Professional Facilitation Skills details the responsibilities and dynamics mentioned above. Remember, nobody is smarter than everybody, so consult your FAST Facilitator Reference Manual or attend a FAST professional facilitative leadership training workshop offered around the world (see MG Rush for a current schedule — an excellent way to earn 40 PDUs from PMI, CDUs from IIBA, or CEUs).
Do not forget to order Change or Die if you’re working on a business process improvement project. It provides detailed workshop agendas and detailed tools to make your role easier and your team’s performance a lot more effective—daring you to embrace the will, wisdom, and activities that amplify a facilitative leader.
- Five Reasons to Hold a Facilitated Session (facilitativeleadership.wordpress.com)
- How To Plan Appropriate Group Processes (facilitativeleadership.wordpress.com)
- Five Problems with Meetings and What To Do About Them (facilitativeleadership.wordpress.com)
- How to Facilitate Alignment (facilitativeleadership.wordpress.com)
- How to Analyze Brainstorming Input (continued) (facilitativeleadership.wordpress.com)
- How to Get a Promising Meeting to Fail (facilitativeleadership.wordpress.com)