Seven Tips for Better Participation in Meetings
April 28, 2011 2 Comments
A meeting can be led (or misled) from any chair in the room. Here’s how to ensure that you add value during your next meeting.
- If it is your meeting, ask a facilitator to lead the group through major solution finding activities. Having a facilitator frees you to participate and gives responsibility for keeping order to a neutral person.
- Take a moment to organize your thoughts before speaking. Then express your idea simply, logically, and concisely. People are more receptive to ideas they understand. Long, complex explanations work against you.
- Respect others. Different views force us to develop new ideas and more ideas equates to higher quality decisions.
- Use positive comments in the meeting. Negative comments create defensive reactions that distract from your goals.
- Use structured activities. Methodological tools ensure equitable participation and systematic progress toward results.
- Focus on one issue at a time. Avoid stories, jokes, and unrelated issues. These waste time, distract focus, and mislead others. Save the fun for lunchtime or social occasions where it will be appreciated.
- Rescue wayward meetings by challenging seemingly unrelated comments. Ask, “Explain how that contributes to the issue about _______?”
Remember friends, nobody is smarter than everybody. For detailed support, see your FAST Facilitator Reference Manual or attend a FAST professional facilitative leadership training workshop offered around the world (see MGRush for a current schedule — an excellent way to earn 40 PDUs from PMI).
- How to Communicate Meeting and Workshop Results (facilitativeleadership.wordpress.com)
- Benefits of Facilitative Leadership (facilitativeleadership.wordpress.com)
- How to Facilitate Simple Prioritization (facilitativeleadership.wordpress.com)
- How to Facilitate Alignment (facilitativeleadership.wordpress.com)
- Change Your Thoughts, Change Your Life (facilitativeleadership.wordpress.com)
- How To Honor and Recognize Diversity, Ensuring Meeting and Workshop Inclusiveness (facilitativeleadership.wordpress.com)
- Responsibility Matrix, Agenda Design, and Parking Lot Management (facilitativeleadership.wordpress.com)
- Let’s Be Thankful – Where We Are Winning (facilitativeleadership.wordpress.com)
- Five Reasons to Hold a Facilitated Session (facilitativeleadership.wordpress.com)
- Five Problems with Meetings and What To Do About Them (facilitativeleadership.wordpress.com)