Seven Tips for Better Participation in Meetings

A meeting can be led (or misled) from any chair in the room. Here’s how to ensure that you add value during your next meeting.

Improved Meeting Participation

Improved Meeting Participation

  1. If it is your meeting, ask a facilitator to lead the group through major solution finding activities. Having a facilitator frees you to participate and gives responsibility for keeping order to a neutral person.
  2. Take a moment to organize your thoughts before speaking. Then express your idea simply, logically, and concisely. People are more receptive to ideas they understand. Long, complex explanations work against you.
  3. Respect others. Different views force us to develop new ideas and more ideas equates to higher quality decisions.
  4. Use positive comments in the meeting. Negative comments create defensive reactions that distract from your goals.
  5. Use structured activities. Methodological tools ensure equitable participation and systematic progress toward results.
  6. Focus on one issue at a time. Avoid stories, jokes, and unrelated issues. These waste time, distract focus, and mislead others. Save the fun for lunchtime or social occasions where it will be appreciated.
  7. Rescue wayward meetings by challenging seemingly unrelated comments. Ask, “Explain how that contributes to the issue about _______?”

Become Part of the Solution, Improve Your Facilitation Skills

The FAST curriculum on Professional Facilitation Skills details the responsibilities and dynamics mentioned above. Remember, nobody is smarter than everybody, so consult your FAST Facilitator Reference Manual or attend a FAST professional facilitative leadership training workshop offered around the world (see MG Rush for a current schedule — an excellent way to earn 40 PDUs from PMI, CDUs from IIBA, or CEUs).

Do not forget to order Change or Die if you’re working on a business process improvement project. It provides detailed workshop agendas and detailed tools to make your role easier and your team’s performance a lot more effective—daring you to embrace the will, wisdom, and activities that amplify a facilitative leader.

About Facilitation Instructor
President of Morgan Madison & Company, through professional and academic endeavors, Terrence has focused on improving group decision-making quality. His experience has proven that: 1. Evidence-based information assures higher quality decisions. 2. Properly managed conflict, provides groups with more “options” to consider —
 and groups with more options have been proven to make higher quality decisions. With a Baccalaureate in Science from Northwestern University (Evanston, IL) and a MBA from NWU’s Kellogg School of Management, Metz’s core competency has focused on rhetoric: the process of adjusting ideas to people and people to ideas. He is a founding principal partner and president at MG RUSH and a certified Six Sigma Green Belt® from Motorola University. CRC Press, part of Taylor and Francis, publishers since 1798, published his recent book, “Change or Die: Business Process Improvement Manual”. Terrence introduced the concept of holism to the field of structured facilitation as a method for keeping discussions on target and aligning deliverables within and throughout an enterprise. As a public speaker and instructor, he strives to reduce ‘noise’ and ‘distractions’ so that groups and teams can be more successful. Terrence is passionate about using and teaching the FAST Facilitation technique so that people and teams make more informed decisions. He made the FAST technique more robust by adding and enhancing decision-making tools such as PowerBalls and the FAST quantitative SWOT technique that is used worldwide by Fortune 1000 companies. Since 1999, Terrence has taught over three hundred classes.

3 Responses to Seven Tips for Better Participation in Meetings

  1. Pingback: Open the Box 2–The Golden Table « Authentic Voice

  2. Pingback: Meeting Tips « MyGantt PM Framework

  3. Pingback: Seven Traits that Increase the Likelihood of Successful Meetings | Facilitative Leadership & Facilitator Training

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